![]() Pretty slick! Now, you try different things and see what works and what you may need to modify to get Excel to fill what you are looking for. In that case, I need to give Excel two examples: In this example, when I try to Flash Fill just the first names, this is how it comes out:Įxcel did well, but what I really wanted was the period after those with just an initial. Click the Flash Fill button in the Data tab of the Ribbon. Kasper Langmann, Co-founder of Spreadsheeto. ![]() In each of these, I entered only the top cell, clicked on Ctrl + E and Excel did the rest: Click into cell D2 and type : Remember that you’ll always need to enter one cell manually, or create it with a formula, to show Excel what you’re trying to do. ![]() The result we get is now correct Excel recognizes both one or two first names. We then select the entire column that needs to be filled and Home > Fill > Flash Fill. We first fill the odd entries, so Excel can learn from the data we provide. Enter the full name in cell C2, and press ENTER. If you establish a pattern by typing the full name in column C, Excels Flash Fill feature will fill in the rest for you based on the pattern you provide. Here are a few more examples of what Flash Fill can do. We fill out the first entry with two first names. Lets say column A contains first names, column B has last names, and you want to fill column C with first and last names combined. ![]() I enter the first example like this:Īnd when I enter Ctrl + E, Excel auto fills the rest of the list:Įven if I want to change the layout more dramatically, like this:Įxcel can still figure out what my pattern should be: In this example, I want to change the formatting of my part numbers from BC120 to bc-120. Here are several examples of how Flash Fill works. It does not update based on any changes you make to your data as a formula would, so it should be used for one time fills only. ![]() To turn Flash Fill on, go to Tools > Options > Advanced > Editing Options >. It is to be used to fill in data in a column based on the entries in an adjacent column automatically by Excel figuring out what the pattern of your entry is. You can go to Data > Flash Fill to run it manually, or press Ctrl+E. The keyboard shortcut for Flash Fill is Ctrl + E. If you have an older version, you will not be able to enjoy the benefits of this option. You can download the workbook here to follow along.įlash fill is a new feature in Excel 2013. Flash Fill is a great feature in Excel to do one time auto fills: ![]()
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